Barbara Ridley

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, September 7th, 2023

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

• If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
• Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
• The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
• Arrangements to accommodate disabilities may be made by contacting Barbara Ridley at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
• Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
• Discussion by the Board is limited to items posted on the agenda.
• The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

1. Call to Order (President)

2. Pledge of Allegiance (President)

3. Limited Call to the Public (President)

• The public is invited to speak about any agenda item. 
• There is a limit of three (3) minutes per speaker and 20 minutes total.
• Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
• The President has absolute discretion over procedural matters
• The Board may waive their “Public Participation Policy” as it applies to all speakers.
• Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
• The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

4. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

• A: Approval of the Agenda & Approval of Minutes for August 3rd , 2023
• B: Ratification of Payroll Vouchers;  3 & 4
• C: Ratification of Expense Vouchers;  8103 & 8104, 8105 and 8106

5. New Business (Administrator and/or School Secretary)

• No New Business

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, July 6th, 2023

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

• If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
• Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
• The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
• Arrangements to accommodate disabilities may be made by contacting Barbara Ridley at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
• Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
• Discussion by the Board is limited to items posted on the agenda.
• The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

1. Call to Order (President)

2. Pledge of Allegiance (President)

3. Limited Call to the Public (President)

• The public is invited to speak about any agenda item. 
• There is a limit of three (3) minutes per speaker and 20 minutes total.
• Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
• The President has absolute discretion over procedural matters
• The Board may waive their “Public Participation Policy” as it applies to all speakers.
• Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
• The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

4. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

• A: Approval of the Agenda & Approval of Minutes for June 8th, 2023
• B: Ratification of Payroll Vouchers;  24 & 25 and 241
• C: Ratification of Expense Vouchers;  9127 & 9128

5. New Business (Administrator and/or School Secretary)

• A: Exceed M&O Subsections – Review & Action – Signatures
• B: Policy Advisories 744-747 First Read – Review
• C: FY 24 Annual Expenditure Budget – Approval – Review & Action – Signatures
• D: New Math Program – Discussion
• E: Star AZ Literacy Assessment – Discussion

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, May 11th, 2023

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

• If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
• Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
• The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
• Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
• Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
• Discussion by the Board is limited to items posted on the agenda.
• The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

1. Call to Order (President)

2. Pledge of Allegiance (President)

3. Limited Call to the Public (President)

• The public is invited to speak about any agenda item. 
• There is a limit of three (3) minutes per speaker and 20 minutes total.
• Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
• The President has absolute discretion over procedural matters
• The Board may waive their “Public Participation Policy” as it applies to all speakers.
• Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
• The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

4. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

• A: Approval of the Agenda & Approval of Minutes for April 13th, 2023
• B: Ratification of Payroll Vouchers;  21 & 22
• C: Ratification of Expense Vouchers;  9121, 9122 & 9123

5. New Business (Administrator and/or School Secretary)

• A: YCEF Board Presentation- Discussion
• B: Fy22-23  Revised Budget-Annual Expenditure Report- Review & Action- Signature
• C: Secretary Position- Review & Action- Signatures
• D: Board Authorization Forms: – Review & Action- Signatures
  • 1) Time Slip Approval
  • 2) Payroll Statement
  • 3) Expense Voucher Statement
• E: Student & Parent Surveys- Discussion

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, April 13th, 2023

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

• If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
• Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
• The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
• Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
• Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
• Discussion by the Board is limited to items posted on the agenda.
• The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

1. Call to Order (President)

2. Pledge of Allegiance (President)

3. Limited Call to the Public (President)

• The public is invited to speak about any agenda item. 
• There is a limit of three (3) minutes per speaker and 20 minutes total.
• Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
• The President has absolute discretion over procedural matters
• The Board may waive their “Public Participation Policy” as it applies to all speakers.
• Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
• The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

4. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

• A: Approval of the Agenda & Approval of Minutes for March 23rd, 2023
• B: Ratification of Payroll Vouchers;  19 & 20
• C: Ratification of Expense Vouchers;  9119, 9120 & 9300

5. New Business (Administrator and/or School Secretary)

• A: FY 24 Contracts- Discussion & Action
• B: YCEF Board Presentation- Discussion

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday June 8th , 2023  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended:  Ashley Parker & Barbara Ridley

 

Agenda:

1. Call to Order 

   – 5:00 p.m. Meeting called to order by Kelly Hill.

2. Pledge of Allegiance

3. Limited Call to the Public

   – NONE

4. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from May 11^th, 2023, and the ratification of Payroll Vouchers 23,  Expense Vouchers 9124, 9125  were moved to be approved by Kelly and Tony second with Deann unanimously approving for the motion.

5. New Business:

                       -All items were Approved by Kelly and Deann seconded with Tony unanimously approving for the motions.

• A: FY24 YCESA Execution of Warrants Between Meetings – Review & Action – Signature  Signed
• B: FT24 Annual Expenditure Budget-Proposal – Discussion & Action – Signatures  Budget was explained, Tax rate was lower. Approved of the Proposed Budget – Signed

6. Old Business:

7. Reports: Added in late upon meeting.

8. Discussion Item: Future Agenda Topics from the Board (President):

9. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) July 6th  at 5:00 p.m. in the Hillside Elementary School Office.

10. Adjournment by Kelly with Deann unanimously @ 5:15 p.m.

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, March 23rd, 2023

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

• If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
• Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
• The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
• Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
• Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
• Discussion by the Board is limited to items posted on the agenda.
• The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

1. Call to Order (President)

2. Pledge of Allegiance (President)

3. Limited Call to the Public (President)

• The public is invited to speak about any agenda item. 
• There is a limit of three (3) minutes per speaker and 20 minutes total.
• Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
• The President has absolute discretion over procedural matters
• The Board may waive their “Public Participation Policy” as it applies to all speakers.
• Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
• The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

4. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

• A: Approval of the Agenda & Approval of Minutes for February 9th, 2023
• B: Ratification of Payroll Vouchers;  16, 17 & 18
• C: Ratification of Expense Vouchers;  9115, 9116, 9117 & 9118

5. New Business (Administrator and/or School Secretary)

• A: Custodian Position- Discussion
• B: FY24 Calendar- Review & Action
• C: Attorney-Client Privileged Communication- Waiver of Conflict of Interest- Review & Action
• D: FY24 YCSS IGA for Hosted Services- Review & Action
• E: Policy Advisories 739-743-Second Read- Review & Action

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.