Hillside School District

Elementary School District #35

Ashley Parker

November 17th, 2022- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday November 17th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from October 20th, 2022, and the ratification of Payroll Vouchers 8 & 9,  Expense Vouchers 9107 & 9108, were moved to be approved by Kelly and Deann unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A: School Letter Grade – Reviewed
    • Reviewed school letter grade, school population under 10 students so not receive a letter grade.
  • B: Policy Advisories- 716-736 – Second Reading- Reviewed & Approved
    • Reviewed and Approved.
  • C: Policy Advisories- 737-738 – Second Reading- Reviewed & Approved
    • Reviewed and Approved.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) December 8th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly with Deann unanimously @ 5:10 p.m.

November 17th, 2022

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, November 17th, 2022

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for October 20th, 2022
  • B: Ratification of Payroll Vouchers;  8 & 9
  • C: Ratification of Expense Vouchers;  9107 & 9108

  1. New Business (Administrator and/or School Secretary)

  • A. School Letter Grades- Review
  • B. Policy Advisories-Second Reading 716-736- Review & Action
  • C. Policy Advisories-Second Reading 737-738- Review & Action

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

October 20th, 2022- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday October 20th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from September 15th, 2022 & October 13th, 2022-Special Meeting, and the ratification of Payroll Vouchers 6 & 7,  Expense Vouchers 9105 & 9106, were moved to be approved by Kelly and Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A: Board Meeting Paperwork- Reviewed
    • Reminded Board members about Governing Board paperwork that needs to be filled out before January 5th, 2023.
  • B: Policy Advisories- 716-736 – Second Reading- Reviewed
    • Moved to next Board Meeting.
  • C: Policy Advisories- 737-738 – First Reading- Reviewed
    • First reading.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) November 10th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly with Deann unanimously @ 5:10 p.m.

October 20th, 2022

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, October 20th, 2022

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for September 15th, 2022 & October 15th-Special Meeting, 2022
  • B: Ratification of Payroll Vouchers;  6 & 7
  • C: Ratification of Expense Vouchers;  9105 & 9106

  1. New Business (Administrator and/or School Secretary)

  • A. Board Meeting Paperwork with Mr. Carter- Review
  • B. Policy Advisories-Second Reading 716-736- Review & Action
  • C. Policy Advisories-First Reading 737-738- Review

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

October 13th, 2022- Minutes *Special Meeting*

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday October 13th, 2022  at 2:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson

 

Agenda:

  1. Call to Order 

    – 2:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A:FY22 AFR (Annual Financial Report)- Reviewed & Approved
    • Approved & Signed.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) October 20th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly with Deann unanimously @ 2:10 p.m.

October 13th, 2022-Special Meeting-

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, October 13th, 2022- Special Meeting-

2:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. New Business (Administrator and/or School Secretary)

  • A. FY22 AFR (Annual Financial Report)- Review & Action

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

September 15th, 2022- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday September 13th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Absent

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from August 4th, 2022, and the ratification of Payroll Vouchers 3, 4  & 5,  Expense Vouchers 9102, 9103, 9104 & 8124, were moved to be approved by Kelly and Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Tony seconded unanimously approving for the motions.

  • A: Policy Advisories- 716-736 – First reading – Reviewed
    • First reading.
  • B: FY23 Janitorial/Custodian position- Discussed
    • Hired new Custodian- Christy Carson for the position.
  • C: Landscaping/Maintenance- Discussed
    • Received a quote for landscaping, quote not approved. Will still look for new landscaper.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) October 6th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly with Tony unanimously @ 5:15 p.m.

September 1st, 2022

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, September 1st, 2022

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for August 4th, 2022
  • B: Ratification of Payroll Vouchers;  3 & 4
  • C: Ratification of Expense Vouchers;  9102 & 9103

  1. New Business (Administrator and/or School Secretary)

  • A. Policy Advisories-First Reading 716-736- Review
  • B. FY23 Janitorial/Custodian Position- Discussion

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

August 4th, 2022- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday August 4th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby-Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:04 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from July 8th, 2022, and the ratification of Payroll Vouchers 1 & 2,  Expense Vouchers 9100 & 9101, were moved to be approved by Kelly and Deann seconded and Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Tony seconded unanimously approving for the motions.

  • A: Governing Board Elections – Discussed
    • No new candidates, election cancelled.
  • B: FY23 Maintenance position- Discussed & Approved
    • Will hire independent contractor’s once/twice a month for $150 flat fee. 3-0 vote for approval
  • C: FY23 Janitorial/Custodian Position- Discussed & Approved
    • Will post for hiring on website, marquee and community mailboxes.
  • D: Emergency Plan- Discussed & Approved
    • Emergency Plan was explained. New Cameras will be posted. Gates will be closed and locked, front gate will closed but not locked during school operation hours. School building doors will be locked during operation hours. Other safety measures were explained.  3-0 vote for approval.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) September 1st at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann with Tony unanimously @ 5:23 p.m.

July 8th, 2022- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Friday July 8th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby-Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from June 28th, 2022, and the ratification of Payroll Vouchers 26,  Expense Vouchers 8123, were moved to be approved by Kelly and Deann seconded and Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Tony seconded unanimously approving for the motions.

  • A: FY23 YCESA Exceeds M&O Subsections- Reviewed & Approved- Signed
  • B: FY23 Annual Expenditure Budget- Approval- Reviewed & Approved- Signed
    • Budget was good, approved and signed.
  • C: Secretary Position- Discussed & Approved
    • Secretary position will be remote for upcoming year, with one day a week in house- on trial basis. Travel reimbursement for one day a week will be provided.
  • D: FY23 Janitorial/Custodian Position- Discussed
    • Will post for new hire.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

    • Emergency Plan Update

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) August 4th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann with Tony unanimously @ 5:21 p.m.