Hillside School District

Elementary School District #35

Ashley Parker

November 4th, 2021- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday November 4th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from October 7th, 2021, and the ratification of Payroll Vouchers 7 & 8,  Expense Vouchers 8105 & 8106, were moved to be approved by Kelly and Deann seconded with Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Tony seconded with Deann unanimously approving for the motions.

  • A: Policy Advisories-693-699- Reviewed & Approved
    • Second reading, approved.
  • B: Policy Advisories-700-715- Reviewed 
    • First reading.
  • C: Budget Update-FY22 Aggregate Expenditure Report- Reviewed
    • Informed of received email from County fiscal services Chief Deputy detailing of a new revision formula for funding; that could change the Approved Budget and would need to be revised if needed. If/when ‘we’ receive an official state revision letter, Board would revise Budget for FY22 (waiting upon official state letter).
  • D: Landscaping- Discussion
    • Would like to hire a landscaping company for a one time use.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) December 2nd at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:15 p.m.

November 4th, 2021

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, November 4th, 2021

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for October 7th, 2021
  • B: Ratification of Payroll Vouchers;  7 & 8
  • C: Ratification of Expense Vouchers;  8105 & 8106

  1. New Business (Administrator and/or School Secretary)

  • A. Policy Advisories-Second Reading 693-699- Review & Action
  • B. Policy Advisories-First Reading 700-715- Review
  • C. Budget Update- FY22 Aggregate Expenditure Report- Review
  • D. Landscaping- Discussion

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

October 7th, 2021- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday October 7th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended:  Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:01 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from September 9th, 2021, and the ratification of Payroll Vouchers 5 & 6,  Expense Vouchers 8103 & 8104, were moved to be approved by Kelly and Deann seconded with Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Tony seconded with Deann unanimously approving for the motions.

  • A: AFR FY21- Reviewed & Signed
    • Reviewed AFR, approved and signed.
  • B: Policy Advisories-680-692- Reviewed & Approved
    • Second reading, approved.
  • C: Policy Advisories-693-699- Reviewed
    • Frist reading.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) November 4th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:12 p.m.

October 7th, 2021

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, October 7th, 2021

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for September 9th, 2021
  • B: Ratification of Payroll Vouchers;  5 & 6
  • C: Ratification of Expense Vouchers;  8103 & 8104

  1. New Business (Administrator and/or School Secretary)

  • A. Annual Financial Report (AFR) FY21- Review & Action-Signatures
  • B. Policy Advisories- Second Reading- 680-692 – Review & Action
  • C. Policy Advisories-First Reading 693-699- Review

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

September 9th, 2021- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday September 9th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from August 12th, 2021, and the ratification of Payroll Vouchers 3 & 4,  Expense Vouchers 8102, were moved to be approved by Kelly and Deann seconded unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A: Policy Advisories-680-692- Reviewed
    • First reading.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) October 7th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:10 p.m.

September 9th, 2021

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, September 9th, 2021

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for August 12th, 2021
  • B: Ratification of Payroll Vouchers;  3 & 4
  • C: Ratification of Expense Vouchers;  8102

  1. New Business (Administrator and/or School Secretary)

  • A. Policy Advisories- First Reading- 680-692 – Review

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

August 12th, 2021- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday August 12th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:05 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from July 8th, 2021, and the ratification of Payroll Vouchers 1  & 2,  Expense Vouchers 8100 & 8101, were moved to be approved by Kelly and Deann seconded unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A: Covid-19 Waiver forms- Discussed
    • Discussed the waivers; covid-19 parental acknowledgment and disclosure, & covid-19 wavier, release, and assumption of risk form.
  • B: Open Enrollment- Discussed & Action
    • Discussed to have Open Enrollment, approved to have Open Enrollment.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) September 9th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:20 p.m.

August 12th, 2021

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, August 12th, 2021

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for July 8th, 2021
  • B: Ratification of Payroll Vouchers;  1 & 2
  • C: Ratification of Expense Vouchers;  8100 & 8101

  1. New Business (Administrator and/or School Secretary)

  • A. Covid-19 Wavier forms- Discussion
  • B. Open Enrollment- Discussion & Action

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

July 8th, 2021- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday July 8th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:06 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from June 24th, 2021, and the ratification of Payroll Vouchers 26,  Expense Vouchers 9119 & 9120, were moved to be approved by Kelly and Deann seconded unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A: FY21-22 YCESA Exceed M&O Subsections- Discussed & Action- Signed
    • Approved and signed
  • B:FY21-22 Annual Expenditure Budget-Adoption – Discussed & Action- Signed
    • Approved and signed.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) August 5th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:15 p.m.

July 8th, 2021

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, July 8th, 2021

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for June 24th, 2021
  • B: Ratification of Payroll Vouchers;  26
  • C: Ratification of Expense Vouchers;  9119

  1. New Business (Administrator and/or School Secretary)

  • A.FY21-22 YCESA Exceeds M&O Subsections – Discussion & Action- Signatures
  • B. FY21-22 Annual Expenditure Budget-Adoption- Discussion & Action- Signatures

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.