Hillside School District

Elementary School District #35

Agendas

December 8th, 2022

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, December 8th, 2022

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for October 20th, 2022
  • B: Ratification of Payroll Vouchers;  10
  • C: Ratification of Expense Vouchers;  9109

  1. New Business (Administrator and/or School Secretary)

  • NONE

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

  • Yearly Christmas play will be on the 20th at 5:30pm

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

November 17th, 2022

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, November 17th, 2022

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for October 20th, 2022
  • B: Ratification of Payroll Vouchers;  8 & 9
  • C: Ratification of Expense Vouchers;  9107 & 9108

  1. New Business (Administrator and/or School Secretary)

  • A. School Letter Grades- Review
  • B. Policy Advisories-Second Reading 716-736- Review & Action
  • C. Policy Advisories-Second Reading 737-738- Review & Action

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

October 20th, 2022

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, October 20th, 2022

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for September 15th, 2022 & October 15th-Special Meeting, 2022
  • B: Ratification of Payroll Vouchers;  6 & 7
  • C: Ratification of Expense Vouchers;  9105 & 9106

  1. New Business (Administrator and/or School Secretary)

  • A. Board Meeting Paperwork with Mr. Carter- Review
  • B. Policy Advisories-Second Reading 716-736- Review & Action
  • C. Policy Advisories-First Reading 737-738- Review

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

October 13th, 2022-Special Meeting-

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, October 13th, 2022- Special Meeting-

2:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. New Business (Administrator and/or School Secretary)

  • A. FY22 AFR (Annual Financial Report)- Review & Action

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

September 1st, 2022

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, September 1st, 2022

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for August 4th, 2022
  • B: Ratification of Payroll Vouchers;  3 & 4
  • C: Ratification of Expense Vouchers;  9102 & 9103

  1. New Business (Administrator and/or School Secretary)

  • A. Policy Advisories-First Reading 716-736- Review
  • B. FY23 Janitorial/Custodian Position- Discussion

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

August 4th, 2022

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, August 4th, 2022

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for July 8th, 2022
  • B: Ratification of Payroll Vouchers;  1
  • C: Ratification of Expense Vouchers;  9100

  1. New Business (Administrator and/or School Secretary)

  • A. Governing Board Elections- Discussion
  • B. FY23 Maintenance position- Discussion & Action
  • C. FY23 Janitorial/Custodian Position- Discussion
  • D. Emergency Plan- Discussion & Action

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

July 8th, 2022

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Friday, July 8th, 2022

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for June 28th, 2022
  • B: Ratification of Payroll Vouchers;  26
  • C: Ratification of Expense Vouchers;  8123

  1. New Business (Administrator and/or School Secretary)

  • A. FY23 YCEAS Exceed M&O Subsections- Review & Action- Signatures
  • B. FY23 Annual Expenditure Budget-Approval – Review & Action- Signatures
  • C. Secretary Position- Discussion
  • D. FY23 Janitorial/Custodian Position- Discussion

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

June 28th, 2022

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, June 28th, 2022

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for May 5th, 2021
  • B: Ratification of Payroll Vouchers;  22, 23, 24 & 241
  • C: Ratification of Expense Vouchers;  8119, 8120, 8121 & 8122

  1. New Business (Administrator and/or School Secretary)

  • A. FY23 YCESA Execution of Warrants Between Meetings- Review & Action- Signatures
  • B. FY23 IGA for Education Services between Hillside ESD and Yavapai County- Review & Action- Signatures
  • C. FY23 Annual expenditure Budget-Proposal- Review & Action- Signatures

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

May 5th, 2022

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, May 5th, 2022

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for April 7th, 2021
  • B: Ratification of Payroll Vouchers;  20 & 21
  • C: Ratification of Expense Vouchers;  8119 & 8120

  1. New Business (Administrator and/or School Secretary)

  • A. FY22 Revised Budget- Annual Expenditure Report- Review & Action- Signatures
  • B. Board Authorization Forms: – Review & Action- Signatures
    1. Time Slip Approval
    2. Payroll Statement
    3. Expense Voucher Statement

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.

April 7th, 2022

by

Hillside Elementary School District #35

Meeting Agenda

 

Pursuant to the A.R.S. 38-431.02, notice is hereby given to the members of the Governing Board and the general public that the

Governing Board will hold a meeting, open to the public on:

Thursday, April 7th, 2022

5:00 p.m.

Place: Hillside School Office

8615 S. Date Creek Rd. Hillside, AZ 86321

Phone: 928-442-3416

Email: hillside_school@hotmail.com

  • If authorized by a majority vote of the members of the Governing Board, any matter on the Open Meeting Agenda may be discussed in executive session for the purpose of obtaining legal advice thereon, pursuant to A.R.S. 38-431.03 (A)(3).  The Board may also vote to convene in executive session to review and discuss issues marked with an asterisk (*). These sessions are not open to the public; however, Board decisions will be made in open public assembly.
  • Members of the Hillside School District #35 Governing Board who are not able to attend in person can attend by telephone conference call.
  • The Agenda may be revised up to twenty-four (24) hours prior to the meeting.  Revisions will be posted at the Hillside School District Office located at 8615 S. Date Creek Dr. Hillside, Arizona 86321.
  • Arrangements to accommodate disabilities may be made by contacting Ashley Parker at (928)442-3416 or hillside_school@hotmail.com prior to the meeting.
  • Members of the public wishing to address the Board are requested to complete a Public Participation Form provided at the entrance of the meeting area.
  • Discussion by the Board is limited to items posted on the agenda.
  • The Board may receive information, discuss or take action in regard to any Agenda item.

 

AGENDA

 

  1. Call to Order (President)

  1. Pledge of Allegiance (President)

  1. Limited Call to the Public (President)

  • The public is invited to speak about any agenda item. 
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the School Secretary at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

 

  1. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.    (President)

  • A: Approval of the Agenda & Approval of Minutes for March 3rd, 2021
  • B: Ratification of Payroll Vouchers;  18 & 19
  • C: Ratification of Expense Vouchers;  8115 & 8116

  1. New Business (Administrator and/or School Secretary)

  • A. Governing Board Open Seats- Discussion
  • B. FY22-23 Projected Budget- Discussion
  • C. FY22-23 Contracts- Review & Action

Old Business (Administrator and/or School Secretary)

             (None)

Reports (Administrator and/or School Secretary)

Discussion Item: Future Agenda Topics from the Board (President)

            (None)

Discussion and Action Item: Next Meeting Date (President)

Adjournment (President)

 

Copies of agendas and supporting documentation relative to public meetings are available at the Hillside School Office during normal work hours, 24 hours prior to a meeting and immediately preceding the Open meeting date.