Hillside School District

Elementary School District #35

Minutes

August 4th, 2022- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday August 4th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby-Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:04 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from July 8th, 2022, and the ratification of Payroll Vouchers 1 & 2,  Expense Vouchers 9100 & 9101, were moved to be approved by Kelly and Deann seconded and Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Tony seconded unanimously approving for the motions.

  • A: Governing Board Elections – Discussed
    • No new candidates, election cancelled.
  • B: FY23 Maintenance position- Discussed & Approved
    • Will hire independent contractor’s once/twice a month for $150 flat fee. 3-0 vote for approval
  • C: FY23 Janitorial/Custodian Position- Discussed & Approved
    • Will post for hiring on website, marquee and community mailboxes.
  • D: Emergency Plan- Discussed & Approved
    • Emergency Plan was explained. New Cameras will be posted. Gates will be closed and locked, front gate will closed but not locked during school operation hours. School building doors will be locked during operation hours. Other safety measures were explained.  3-0 vote for approval.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) September 1st at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann with Tony unanimously @ 5:23 p.m.

July 8th, 2022- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Friday July 8th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby-Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from June 28th, 2022, and the ratification of Payroll Vouchers 26,  Expense Vouchers 8123, were moved to be approved by Kelly and Deann seconded and Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Tony seconded unanimously approving for the motions.

  • A: FY23 YCESA Exceeds M&O Subsections- Reviewed & Approved- Signed
  • B: FY23 Annual Expenditure Budget- Approval- Reviewed & Approved- Signed
    • Budget was good, approved and signed.
  • C: Secretary Position- Discussed & Approved
    • Secretary position will be remote for upcoming year, with one day a week in house- on trial basis. Travel reimbursement for one day a week will be provided.
  • D: FY23 Janitorial/Custodian Position- Discussed
    • Will post for new hire.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

    • Emergency Plan Update

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) August 4th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann with Tony unanimously @ 5:21 p.m.

June 28th, 2022- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Tuesday June 28th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Absent

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:05 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from May 5th, 2022, and the ratification of Payroll Vouchers 22, 23, 24 & 241,  Expense Vouchers 8119, 8120, 8121 & 8122, were moved to be approved by Kelly and Tony seconded unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Tony seconded unanimously approving for the motions.

  • A: FY23 YCESA Execution of Warrants Between Meetings- Reviewed & Approved- Signed
  • B: FY23 IGA for Education Services between Hillside ESD and Yavapai County- Reviewed & Approved- Signed
  • C: FY23 Annual Expenditure Budget- Proposal- Reviewed & Approved- Signed

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) July 8th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Tony unanimously @ 5:36 p.m.

May 5th, 2022- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday May 5th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:03 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from April 7th, 2022, and the ratification of Payroll Vouchers 20 & 21,  Expense Vouchers 8117, 8118 & 9300, were moved to be approved by Kelly and Deann seconded unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A: FY22 Revised Budget-Annual Expenditure Report- Reviewed & Approved- Signed
    • Explained budget and signed.
  • B: Board Authorization Forms- Reviewed & Approved- Signed
    • Timeslip Approval- Signed.
    • Payroll Statement- Signed.
    • Expense Voucher Statement- Signed.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) June 23rd at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:15 p.m.

April 7th, 2022- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday April 7th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from March 3rd, 2022, and the ratification of Payroll Vouchers 18 & 19,  Expense Vouchers 8115 & 8116, were moved to be approved by Kelly and Deann seconded unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A: Governing Board Open Seats- Discussion
    • Governing Board forms were handed out to fill out for elections. Hill- 4yr term, Ashby- 4yr term, Koch- 2yr term.
  • B: FY22-23 Projected Budget – Discussion 
    • Went over projected budget, possible budget cut for upcoming year.
  • C: FY22-23 Contracts- Reviewed & Approved
    • Contracts signed.
      • Head Teacher & Teacher- Melainie Johnson
      • Administrative Secretary & Custodian- Ashley parker
      • Kindergartener/1st grade aide & Librarian- Sherry Ridder.
    • 3-0 vote for approving contracts.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) May 5th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:20 p.m.

March 3rd, 2022- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday March 3rd, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from February 10th, 2022, and the ratification of Payroll Vouchers 15, 16 & 17,  Expense Vouchers 8112, 8113 & 8114, were moved to be approved by Kelly and Deann seconded unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A: FY22-23 Calendar- Reviewed & Approved
    • Approved.
  • B: FY22-23 Staffing – Discussion 
    • Went over staffing for FY23. Aide and Library would be paid out of Grants and not Budget. Will wait till July 1st to hire Maintenance.
  • C: Governing Board Elections for 2022- Discussion
    • Election packets will be sent out.
  • D: FY22-23 Teaching position- Interview
    • Conducted an Interview with a potential candidate for a part time Teacher roll. Candidate looked promising.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) April 7th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:35 p.m.

February 10th, 2022- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday February 10th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from January 6th, 2022, and the ratification of Payroll Vouchers 13 & 14,  Expense Vouchers 8110 & 8111, were moved to be approved by Kelly and Deann seconded with Deann unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded with Tony unanimously approving for the motions.

  • A: Attorney-Client Privileged-Waiver of Conflict of Interest- Discussion & Approved- Signed
    • Approved and Signed.
  • B: IGA for Election Services – Reviewed & Approved- Signed 
    • Approved and Signed.
  • C: Legislative Update- Discussion
    • Discussed the legislative update happenings.
  • D: Maintenance position- Discussion
    • Currently waiting to hire new maintenance position, till after Legislative update.
  • E: FY22-23 Teaching position- Discussion
    • Teacher position has been posted. Has been approved to look for a new hire.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) March 3rd at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:25 p.m.

January 6th, 2022- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday January 10th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from December 9th, 2021, and the ratification of Payroll Vouchers 12,  Expense Vouchers 8109, were moved to be approved by Kelly and Tony seconded with Deann unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded with Tony unanimously approving for the motions.

  • A: Governing Board President Elections- Discussion & Approved- Signed
    • 3-0 Vote for President of Governing Board for Kelly Hill. Kelly Hill was appointed Governing President.
  • B: Open Governing Board seats for General Election- Discussion 
    • Reminded members of their governing board seats.
  • C: Statement of Assurance-Teacher Evaluation System Status- Reviewed & Approved- Signed
    • Statement was signed- Document for showing we conduct teacher evals.
  • D: Teacher Position FY22-23- Discussion
    • Looking into/wanting to hire(ing) a new Certified Teacher for Fiscal year 22-23. Teacher would only be working half days. Gov. board will consider hiring a new teacher and will discuss matters more at a different date.
  • E: Maintenance Position- Discussion
    • Maintenance position is open.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) February 3rd at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:20 p.m.

December 9th, 2021- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday December 9th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from November 4th, 2021, and the ratification of Payroll Vouchers 9, 10 & 11,  Expense Vouchers 8107 & 8108, were moved to be approved by Kelly and Tony seconded with Deann unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded with Tony unanimously approving for the motions.

  • A: Policy Advisories-700-715- Reviewed & Approved
    • Second reading, approved.
  • B: Budget Update- Discussion 
    • Previously was mentioned- receiving an official statement letter, Board would/ would not revise Budget. Had received the official statement letter that stated that we would not need to revise the Budget for this Fiscal Year.
  • C: Teacher evaluation- Discussion
    • Was explained the evaluation and had conducted a yearly teacher evaluation. Teacher was proven highly qualified.
  • D: Governing Board Members & President Elections- Discussion
    • Reminded the members of President Elections coming up.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) January 6th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:16 p.m.

November 4th, 2021- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday November 4th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from October 7th, 2021, and the ratification of Payroll Vouchers 7 & 8,  Expense Vouchers 8105 & 8106, were moved to be approved by Kelly and Deann seconded with Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Tony seconded with Deann unanimously approving for the motions.

  • A: Policy Advisories-693-699- Reviewed & Approved
    • Second reading, approved.
  • B: Policy Advisories-700-715- Reviewed 
    • First reading.
  • C: Budget Update-FY22 Aggregate Expenditure Report- Reviewed
    • Informed of received email from County fiscal services Chief Deputy detailing of a new revision formula for funding; that could change the Approved Budget and would need to be revised if needed. If/when ‘we’ receive an official state revision letter, Board would revise Budget for FY22 (waiting upon official state letter).
  • D: Landscaping- Discussion
    • Would like to hire a landscaping company for a one time use.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) December 2nd at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:15 p.m.