Hillside School District

Elementary School District #35

Minutes

April 7th, 2022- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday April 7th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from March 3rd, 2022, and the ratification of Payroll Vouchers 18 & 19,  Expense Vouchers 8115 & 8116, were moved to be approved by Kelly and Deann seconded unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A: Governing Board Open Seats- Discussion
    • Governing Board forms were handed out to fill out for elections. Hill- 4yr term, Ashby- 4yr term, Koch- 2yr term.
  • B: FY22-23 Projected Budget – Discussion 
    • Went over projected budget, possible budget cut for upcoming year.
  • C: FY22-23 Contracts- Reviewed & Approved
    • Contracts signed.
      • Head Teacher & Teacher- Melainie Johnson
      • Administrative Secretary & Custodian- Ashley parker
      • Kindergartener/1st grade aide & Librarian- Sherry Ridder.
    • 3-0 vote for approving contracts.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) May 5th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:20 p.m.

March 3rd, 2022- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday March 3rd, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from February 10th, 2022, and the ratification of Payroll Vouchers 15, 16 & 17,  Expense Vouchers 8112, 8113 & 8114, were moved to be approved by Kelly and Deann seconded unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A: FY22-23 Calendar- Reviewed & Approved
    • Approved.
  • B: FY22-23 Staffing – Discussion 
    • Went over staffing for FY23. Aide and Library would be paid out of Grants and not Budget. Will wait till July 1st to hire Maintenance.
  • C: Governing Board Elections for 2022- Discussion
    • Election packets will be sent out.
  • D: FY22-23 Teaching position- Interview
    • Conducted an Interview with a potential candidate for a part time Teacher roll. Candidate looked promising.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) April 7th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:35 p.m.

February 10th, 2022- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday February 10th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from January 6th, 2022, and the ratification of Payroll Vouchers 13 & 14,  Expense Vouchers 8110 & 8111, were moved to be approved by Kelly and Deann seconded with Deann unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded with Tony unanimously approving for the motions.

  • A: Attorney-Client Privileged-Waiver of Conflict of Interest- Discussion & Approved- Signed
    • Approved and Signed.
  • B: IGA for Election Services – Reviewed & Approved- Signed 
    • Approved and Signed.
  • C: Legislative Update- Discussion
    • Discussed the legislative update happenings.
  • D: Maintenance position- Discussion
    • Currently waiting to hire new maintenance position, till after Legislative update.
  • E: FY22-23 Teaching position- Discussion
    • Teacher position has been posted. Has been approved to look for a new hire.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) March 3rd at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:25 p.m.

January 6th, 2022- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday January 10th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from December 9th, 2021, and the ratification of Payroll Vouchers 12,  Expense Vouchers 8109, were moved to be approved by Kelly and Tony seconded with Deann unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded with Tony unanimously approving for the motions.

  • A: Governing Board President Elections- Discussion & Approved- Signed
    • 3-0 Vote for President of Governing Board for Kelly Hill. Kelly Hill was appointed Governing President.
  • B: Open Governing Board seats for General Election- Discussion 
    • Reminded members of their governing board seats.
  • C: Statement of Assurance-Teacher Evaluation System Status- Reviewed & Approved- Signed
    • Statement was signed- Document for showing we conduct teacher evals.
  • D: Teacher Position FY22-23- Discussion
    • Looking into/wanting to hire(ing) a new Certified Teacher for Fiscal year 22-23. Teacher would only be working half days. Gov. board will consider hiring a new teacher and will discuss matters more at a different date.
  • E: Maintenance Position- Discussion
    • Maintenance position is open.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) February 3rd at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:20 p.m.

December 9th, 2021- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday December 9th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from November 4th, 2021, and the ratification of Payroll Vouchers 9, 10 & 11,  Expense Vouchers 8107 & 8108, were moved to be approved by Kelly and Tony seconded with Deann unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded with Tony unanimously approving for the motions.

  • A: Policy Advisories-700-715- Reviewed & Approved
    • Second reading, approved.
  • B: Budget Update- Discussion 
    • Previously was mentioned- receiving an official statement letter, Board would/ would not revise Budget. Had received the official statement letter that stated that we would not need to revise the Budget for this Fiscal Year.
  • C: Teacher evaluation- Discussion
    • Was explained the evaluation and had conducted a yearly teacher evaluation. Teacher was proven highly qualified.
  • D: Governing Board Members & President Elections- Discussion
    • Reminded the members of President Elections coming up.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) January 6th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:16 p.m.

November 4th, 2021- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday November 4th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from October 7th, 2021, and the ratification of Payroll Vouchers 7 & 8,  Expense Vouchers 8105 & 8106, were moved to be approved by Kelly and Deann seconded with Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Tony seconded with Deann unanimously approving for the motions.

  • A: Policy Advisories-693-699- Reviewed & Approved
    • Second reading, approved.
  • B: Policy Advisories-700-715- Reviewed 
    • First reading.
  • C: Budget Update-FY22 Aggregate Expenditure Report- Reviewed
    • Informed of received email from County fiscal services Chief Deputy detailing of a new revision formula for funding; that could change the Approved Budget and would need to be revised if needed. If/when ‘we’ receive an official state revision letter, Board would revise Budget for FY22 (waiting upon official state letter).
  • D: Landscaping- Discussion
    • Would like to hire a landscaping company for a one time use.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) December 2nd at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:15 p.m.

October 7th, 2021- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday October 7th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended:  Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:01 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from September 9th, 2021, and the ratification of Payroll Vouchers 5 & 6,  Expense Vouchers 8103 & 8104, were moved to be approved by Kelly and Deann seconded with Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Tony seconded with Deann unanimously approving for the motions.

  • A: AFR FY21- Reviewed & Signed
    • Reviewed AFR, approved and signed.
  • B: Policy Advisories-680-692- Reviewed & Approved
    • Second reading, approved.
  • C: Policy Advisories-693-699- Reviewed
    • Frist reading.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) November 4th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:12 p.m.

September 9th, 2021- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday September 9th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from August 12th, 2021, and the ratification of Payroll Vouchers 3 & 4,  Expense Vouchers 8102, were moved to be approved by Kelly and Deann seconded unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A: Policy Advisories-680-692- Reviewed
    • First reading.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) October 7th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:10 p.m.

August 12th, 2021- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday August 12th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:05 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from July 8th, 2021, and the ratification of Payroll Vouchers 1  & 2,  Expense Vouchers 8100 & 8101, were moved to be approved by Kelly and Deann seconded unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A: Covid-19 Waiver forms- Discussed
    • Discussed the waivers; covid-19 parental acknowledgment and disclosure, & covid-19 wavier, release, and assumption of risk form.
  • B: Open Enrollment- Discussed & Action
    • Discussed to have Open Enrollment, approved to have Open Enrollment.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) September 9th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:20 p.m.

July 8th, 2021- Minutes

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MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday July 8th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:06 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from June 24th, 2021, and the ratification of Payroll Vouchers 26,  Expense Vouchers 9119 & 9120, were moved to be approved by Kelly and Deann seconded unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A: FY21-22 YCESA Exceed M&O Subsections- Discussed & Action- Signed
    • Approved and signed
  • B:FY21-22 Annual Expenditure Budget-Adoption – Discussed & Action- Signed
    • Approved and signed.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  1. Discussion Item: Future Agenda Topics from the Board (President):

  2. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) August 5th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann unanimously @ 5:15 p.m.