Hillside School District

Elementary School District #35

Minutes

Minuets August 3rd 2023

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday August 3rd , 2023  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended:  Melainie Johnson & Barbara Ridley

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from June 8th , 2023, and the ratification of Payroll Vouchers 1 & 2,  Expense Vouchers 9128, 9129, 8100, 8101 and 8102  were moved to be approved by Kelly and Tony second with Deann unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded with Tony unanimously approving for the motions.

  • A: 2ed Read Policy Advisories 744-747 – Review & Action  Approved
  • B: PTO/Sick Leave – Discussion & Action – PTO & Sick leave was discussed. It was decided that PTO and Sick leave would be separate. With PTO as 10 Days year accumulating up to 30 day. And Sick days being 8 days a year. With the unused portion able to be cashed out at the end of the year.                                                                  
  •  C: Maintenance Position – Discussion & Action It was decided that Tony Lang would do Maintenance.
  •  D: REAP Grant Award – Discussion & Action Approved
  •  E: Student Enrollment – Discussion Approved

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) July 6th  at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Tony and  Deann unanimously approving @ 5:25 p.m.

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday July 6th , 2023  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended:  Melainie Johnson & Barbara Ridley

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from June 8th, 2023, and the ratification of Payroll Vouchers 24, 25 & 241.  Expense Vouchers 9127   were moved to be approved by Kelly  with Deann unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann  unanimously approving for the motions.

  • A: Exceed M&O Subsections – Review & Action – Signatures  – Signed
  • B: Policy Advisories 744-747 -First read Review – Reviewed
  • C: FY@$ Annual Expenditure Budget – Approval – Review &Action – Signatures – Signed
  • D: New Math Program – Discussion – Approved
  • E: Star AZ Literacy Assessment – Discussion – Approved

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) August 3rd  at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly with Deann unanimously @ 5:15 p.m.

https://hillsideesd.com/1155-2/

February 9th, 2023- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday February 9th, 2023  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from January 5th, 2023, and the ratification of Payroll Vouchers 14 & 15,  Expense Vouchers 9112, 9113 & 9114 were moved to be approved by Kelly and Deann second with Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded with Tony unanimously approving for the motions.

  • A: Statement of Value update – Discussed
    • Will no longer need to verify that teachers receive an evaluation.
  • B: Custodian Position – Discussed
    • Let go current custodian, looking for new hire. Will post on website.
  • C: Policy Advisories 739-743-First Read – Reviewed
    • First Read.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) March 9th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly with Deann unanimously @ 5:10 p.m.

January 5th, 2023- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday January 5th, 2023  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from December 8th, 2022, and the ratification of Payroll Vouchers 11, 12 & 13,  Expense Vouchers 9111, were moved to be approved by Kelly and Deann second with Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded with Tony unanimously approving for the motions.

  • A: Election of Governing Board President – Discussed & Approved
    • Nomination for Kelly Hill as Governing Board President for 2 year term- 3-0 vote. Kelly Hill was appointed Governing Board President.
  • B: Minimum wage update- Discussed
    • Minimum wage was discussed.
      • A) Custodian wage- Discussed & Approved
        • Approved Custodian pay to new minimum wage- $13.85.
  • C: Public Notice form- Reviewed & Approved
    • Meetings will be held on the first or second Thursday of each month at 5:00PM, in the Hillside School Office, all agendas will be posted on the School website and Marque board, all minutes from meetings will be posted on School website.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) February 2nd at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly with Deann unanimously @ 5:15 p.m.

December 8th, 2022- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday December 8th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from November 17th, 2022, and the ratification of Payroll Vouchers 10,  Expense Vouchers 9109 & 9110, were moved to be approved by Kelly and Tony Second with Deann unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Tony seconded with Deann unanimously approving for the motions.

    • NONE

  1. Old Business:

  2. Reports: Added in late upon meeting.

    • Governing Board Members swear in with Mr. Carter at 4:30PM on January 6th, 2023.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) January 5th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly with Deann unanimously @ 5:05 p.m.

November 17th, 2022- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday November 17th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from October 20th, 2022, and the ratification of Payroll Vouchers 8 & 9,  Expense Vouchers 9107 & 9108, were moved to be approved by Kelly and Deann unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A: School Letter Grade – Reviewed
    • Reviewed school letter grade, school population under 10 students so not receive a letter grade.
  • B: Policy Advisories- 716-736 – Second Reading- Reviewed & Approved
    • Reviewed and Approved.
  • C: Policy Advisories- 737-738 – Second Reading- Reviewed & Approved
    • Reviewed and Approved.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) December 8th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly with Deann unanimously @ 5:10 p.m.

October 20th, 2022- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday October 20th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from September 15th, 2022 & October 13th, 2022-Special Meeting, and the ratification of Payroll Vouchers 6 & 7,  Expense Vouchers 9105 & 9106, were moved to be approved by Kelly and Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A: Board Meeting Paperwork- Reviewed
    • Reminded Board members about Governing Board paperwork that needs to be filled out before January 5th, 2023.
  • B: Policy Advisories- 716-736 – Second Reading- Reviewed
    • Moved to next Board Meeting.
  • C: Policy Advisories- 737-738 – First Reading- Reviewed
    • First reading.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) November 10th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly with Deann unanimously @ 5:10 p.m.

October 13th, 2022- Minutes *Special Meeting*

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday October 13th, 2022  at 2:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson

 

Agenda:

  1. Call to Order 

    – 2:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

  • A:FY22 AFR (Annual Financial Report)- Reviewed & Approved
    • Approved & Signed.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) October 20th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly with Deann unanimously @ 2:10 p.m.

September 15th, 2022- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday September 13th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby- Absent

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:00 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from August 4th, 2022, and the ratification of Payroll Vouchers 3, 4  & 5,  Expense Vouchers 9102, 9103, 9104 & 8124, were moved to be approved by Kelly and Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Tony seconded unanimously approving for the motions.

  • A: Policy Advisories- 716-736 – First reading – Reviewed
    • First reading.
  • B: FY23 Janitorial/Custodian position- Discussed
    • Hired new Custodian- Christy Carson for the position.
  • C: Landscaping/Maintenance- Discussed
    • Received a quote for landscaping, quote not approved. Will still look for new landscaper.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) October 6th at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly with Tony unanimously @ 5:15 p.m.

August 4th, 2022- Minutes

by

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday August 4th, 2022  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Present

Member: Deann Ashby-Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

  1. Call to Order 

    – 5:04 p.m. Meeting called to order by Kelly Hill.

  1. Pledge of Allegiance

  2. Limited Call to the Public

    – NONE

  3. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from July 8th, 2022, and the ratification of Payroll Vouchers 1 & 2,  Expense Vouchers 9100 & 9101, were moved to be approved by Kelly and Deann seconded and Tony unanimously approving for the motion.

  1. New Business:

                       -All items were Approved by Kelly and Tony seconded unanimously approving for the motions.

  • A: Governing Board Elections – Discussed
    • No new candidates, election cancelled.
  • B: FY23 Maintenance position- Discussed & Approved
    • Will hire independent contractor’s once/twice a month for $150 flat fee. 3-0 vote for approval
  • C: FY23 Janitorial/Custodian Position- Discussed & Approved
    • Will post for hiring on website, marquee and community mailboxes.
  • D: Emergency Plan- Discussed & Approved
    • Emergency Plan was explained. New Cameras will be posted. Gates will be closed and locked, front gate will closed but not locked during school operation hours. School building doors will be locked during operation hours. Other safety measures were explained.  3-0 vote for approval.

  1. Old Business:

  2. Reports: Added in late upon meeting.

  3. Discussion Item: Future Agenda Topics from the Board (President):

  4. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) September 1st at 5:00 p.m. in the Hillside Elementary School Office.

  1. Adjournment by Kelly, seconded by Deann with Tony unanimously @ 5:23 p.m.