May 13th, 2021- Minutes

MINUTES OF BOARD MEETING OF

HILLSIDE ELEMENTARY SCHOOL DISTRICT #35

Thursday May 13^th, 2021  at 5:00 P.M.

BOARD MEMBERS:

President:  Kelly Hill- Present

Member:  Tony Koch- Absent

Member: Deann Ashby- Present

Attended: Melainie Johnson & Ashley Parker

 

Agenda:

1. Call to Order 

   – 5:10 p.m. Meeting called to order by Kelly Hill.

2. Pledge of Allegiance

3. Limited Call to the Public

   – NONE

4. Discussion and Action Items of the Consent Agenda:

The following agenda items A, B, & C which included the approval of Agenda and Minutes from April 1^st, 2021, and the ratification of Payroll Vouchers 20, 21 & 22,  Expense Vouchers 9114, 9115, 9116 & 9301, were moved to be approved by Kelly and Deann seconded unanimously approving for the motion.

5. New Business:

                       -All items were Approved by Kelly and Deann seconded unanimously approving for the motions.

• A: FY21-22 ESI (Employee Staffing Agreement)- Discussed & Action- Signed
  • Approved and signed
• B: FY21-22 IGA (Intergovernmental Agreement) for Substitute Teacher Consolidation- Discussed & Action- Signed
  • Approved and signed
• C: YCESA FY21-22 IGA for Education Services- Discussed & Action -Signed
  • Approved and signed
• D: Board Authorized Forms: – Discussed & Action -Signed
  1. Time Slip Approval
  2. Payroll Statement
  3. Expense Voucher Statement
     • Approved all items and singed all items
• E: Employee Contracts FY21-22 – Discussed & Action -Signed
  1. Head Teacher & Teacher – Melainie Johnson
  2. Administrative Secretary & Custodian- Ashley Parker
  3. Yard and Building Maintenance- Clay Satathite
  4. Kindergartener Aide/Librarian- Sherry Ridder
     • Approved for all contracts- Johnson & Satathite contracts will remain the same, Parker custodian remains the same, Parker Secretary changed adding more hours, Ridder new contract with new pay and new position and will not be paid out of M&O and only with ESSER- signed all contracts
• F: Attorney Client Privileged Communication- Discussed & Action -Signed
  • Approved signed
• G: FY20-21 Annual Expenditure Budget Revision –Discussed & Action -Signed
  • Explained that the original budget was higher, and the revision turned out lower than predicted. Lost came from the ADM for long distance learning. Overall with it being a little less than expected it was not a concern. Also noted that nothing was changed to the tax payers.
• H: FY21-22 Projected Budget –Discussed
  • Projected Budget will be the same.
• I: Forest Fees- Discussed 
  • Explained what we use Forest Fees for, e.g. student work books; and what it comes from.
• J: ESSER Time & Effort Log- Discussed & Action -Signed
  • Melainie had explained that she spends time on working with the Grants/ESSER and needed to log all the effort put into it.  Board singed the logs.

6. Old Business:

7. Reports: Added in late upon meeting.

6. Discussion Item: Future Agenda Topics from the Board (President):

   • Prop1619 & critical race theory

7. Discussion and Action Item: Next Meeting Date (President)

             The next meeting will be held (tentatively on) June 24^th at 5:00 p.m. in the Hillside Elementary School Office.

10. Adjournment by Kelly, seconded by Deann unanimously @ 5:50 p.m.